Category Archives: CEOHR Tips

Data Security – Fresh Reminders to Minimize Your Risk

January 17, 20190

Many small business owners assume they are not famous enough to be the target of cyberattacks. This mindset can lead to all sorts of trouble, including loss of your most valuable assets: customer and employee data. In 2016, 71% of ransomware cyberattacks were aimed at businesses with less than 100 employees.**** Even though small businesses tend to neglect cybersecurity, one thing is for certain: it’s much easier to get inside an unprotected system than it is to penetrate the security of big corporations. Remember that hackers can steal money, employee details, customer data, and other valuable information. Moreover, a data breach can permanently damage your relationship with employees and customers. In the end, it will hinder the growth of your …

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Year End: Are You Ready?

October 22, 20180

‘Hard to believe, I know, but the end of the year is fast approaching! Preparing now can save you a lot of headaches as December 31 gets closer. Three of the top tasks to accomplish prior to the end of the year are discussed herein. Included with this month’s blog is a more comprehensive listing of year-end tasks, in the form of a Year-End Checklist to help you manage the items that can cause the most problems if left unattended. One of the biggest and more time-consuming of the year-end tasks is ensuring your employees’ address information of record is correct. By tackling this now, you can reduce or eliminate the number of W-2s that are returned to you due …

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Where Have All The Manners Gone?

September 11, 20180

              We laugh at the workplace sarcasm found in cartoons, such as those created by Scott Adams of “Dilbert” fame, then perpetuate the sarcasm and uncouth behaviors by Sharing them on Facebook. We have seen t.v. shows, like The Office, with their parodies of life at work, including the exaggerated personalities we can all identify with: the bombastic, egotistical boss; the snarky busy body; the sarcastic sales dude; and the my-crisis-must-now-be-your-crisis co-worker. When the laughter ends and the t.v. is turned off, we sadly realize that these personalities and lack of good manners are what gobble up any sanity we have left when we are in our work environment and indeed make it an …

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Time to Get Serious About I-9 Compliance: Part 2

July 18, 20180

Did you know that if ICE (Immigration and Customs Enforcement) does an inspection of your I-9s, you can be penalized even if you do not have unauthorized aliens on your workforce? The penalties can come from errors on the I-9 forms. And if you lean towards apathy where I-9s are concerned, snap out of it before you are faced with one or more penalties that are regularly imposed on companies who are less than diligent in that area of their business. In case you did not read our HR blog from last month, the penalties can be per error, per employee! One news commentator said that your I-9 diligence should be equal to the diligence you have when dealing with …

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Safety Tips Every Country Club Manager Should Know

June 25, 20180

This month I will talking about country club safety. In the country club industry a lot of things can go wrong as far as safety is concerned due to not having the proper training or just plain not knowing. If you take a few minutes to review these tips hopefully together we can minimize typical safety issues and reduce lost time accidents.   Safe Lifting: The club industry has various lifting exposures including picking up bags of fertilizer, installing golf cart batteries, removing tree limbs off the fairway, unloading trucks, and carrying sacks of food and canned goods. All of these can be done safely without hurting yourself or others around you. So let’s get to the safe lifting basics; Load at the load and decide if …

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Time to Get Serious About I-9 Compliance: Part 1

June 11, 20180

The Trump Administration has given the directive to hire 10,000 new ICE (Immigration and Customs Enforcement) agents to keep employers and their hiring practices in check, while penalizing, and possibly arresting, those who violate I-9 regulations. With that many new agents on board, it is easy to see how the plan to conduct up to 15,000 I-9 audits this year can be done. 1 In a year where worksite investigations have already surpassed the number of investigations for all of 2017, 2018 may just be the harbinger of the new status quo. Not only have investigations doubled, but arrests associated with those investigations have quadrupled! Most of those arrested were workers, but it is still not clear if any employers …

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If We Require Employees To Arrive Ten Minutes Early To Prepare For The Start Of Their Shift, Do We Have To Pay Them For This Extra Time?

June 6, 20180

Q: If we require employees to arrive ten minutes early to prepare for the start of their shift, do we have to pay them for this extra time? A: Yes. Under the Fair Labor Standards Act (and likely state law as well), you must pay employees for all hours worked. This includes the time they are required to be on your premises, even if they haven’t begun their “regular” duties. Preparing for work—if it must be done at work—will be considered part of the employee’s continuous workday. You are certainly welcome to have an attendance and tardiness policy that requires employees to be at their desk or assigned location and ready to work exactly when their shift begins, and to …

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Restaurant Safety 101

May 18, 20180

Several of my clients are restaurants and in today’s blog post I will attempt to outline common safety concerns or OSHA violations I encounter during a typical safety audit. They are all easy fixes that require little or no cost to the client to implement. Fire Prevention 1. Smoking is only allowed in designated exterior smoking areas. 2. Empty grease traps to prevent accumulation of grease and oily residues on surface. 3. Keep combustible materials a safe distance from cooking equipment. 4. Package and remove garbage and trash frequently. 5. Clean ducts and flues regularly. 6. Check electrical cords for wear and tear regularly. 7. Only trained and authorized employees are allowed to use a portable fire extinguisher in the …

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Employee Says They Can No Longer Work Weekends?

May 16, 20180

Q: We hired an employee about a month ago, and at the time of hire they said they could work weekends. Now they say that they can’t work weekends. What should we do? A: It depends. In general, if an employee is unable or unwilling to work the hours they had originally agreed to work, and those hours are required to meet business needs, you can discipline the employee up to and including termination. However, if the employee’s inability to work these hours is related to a protected reason (e.g., medical leave), you’ll want to have a conversation about accommodations instead of discipline. Whether you opt to discipline or terminate the employee, or work around their schedule, keep in mind …

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Fall Protection & Safety Tips

May 14, 20180

Fall protection and safety is a major concern at the workplace. In fact, OSHA cites injuries from falls as one of its top ten worksite injuries. Falls and falling objects can result from unstable working surfaces, ladders that are not safely positioned and misuse of fall protection. Workers are subject to falls or dangers of falling if sides and edges, floor holes and wall openings are not protected. Any time you are working at a height of six feet or more you must be protected. Unprotected Sides, Wall Openings and Floor Holes: Unprotected sides and edges, wall openings or floor holes can be very common. If these sides are not protected, injuries from falls or falling objects may result. Use …

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